PST file are considered to be the backbone of Outlook, so if we want to shift our work from one Outlook to another we need to import the PST files. Importing files is an easier task than re-entering the whole data again. This saves lot of time as you do not need to re-enter the whole data of the file again. With PST file we can import PST files instead of copying the whole data of the file.
Need to import PST files:
- When you upgrade your Outlook from one version to another, you need to import the PST files again.
- When you transfer your PST file from one system to another you need to import your PST file from one to another system when you want to transfer your file.
How to import PST file:
There are few steps which you need to follow when you have to import your pst file they are:
- Click on the File Tab
- Click Open
- Click Import
- From the Import and Export wizard, chose Import from another file and click Next
- Select Outlook data PST file and click Next
- Select the file to import from the browse option and click Next
- If it asks for Password authentication, then you need to provide the password and click OK
- Click Finish
PST file guarantees proper security by the provision of Password authentication. You can find all the entities of Outlook such as emails, contacts, calendar, notes, tasks, journals etc. as a single file. This keeps the files of Outlook safe. Outlook 2002 and earlier versions support ANSI coded format of PST files and 2003 and later versions support Unicode format of PST files. For working on Outlook you need to have PST file to work on it. You can also backup your PST file in case you face a failure in reaching to your Outlook file you can retrieve it through its backup files.
Hence in the end we can conclude that PST file are the main accessibility criteria for working on Outlook, if you will not have PST file you can’t work on Outlook. And also you can learn the need to import the PST files in various situations by performing few steps.